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Medical Secretarial Experience from February 1999 to January 2013

MEDICO-LEGAL REPORTING, RESEARCH & CLINICAL ORGANISATION

Since 2008, VOMnet-UK has been offering medico-legal report writing for patients and agencies alike.  Transcription from tapes and handwritten notes are the norm.  Knowledge of GRIP and an understanding of legal requirements bring much needed organisational skills to this industry.

Experience based on the following specialties:

CARDIOLOGY

Medical Secretary / PA to a Professor of Cardiology:  Organising and administrating the new Heart Failure clinic, training a permanent secretary to organise mail, typing of clinics efficiently and the weekly Cardiology Catheter list and typing of discharges promptly and referring for surgery where necessary. Coordinating discharge follow-up appointments and liaising with University secretary. (Manchester Heart Centre)

Clinical Information Assistant / Data Coordinator:  Gathering information to complete data on the Cardiology Database which included producing forms and ordering notes.  Organising and carrying out meetings with Consultants to complete data.  Producing a monthly bed audit, using Excel spreadsheets and cross checking information from Theatre Logs against current data.  Presenting at Audit Meetings with own Powerpoint presentations and motivating accurate data collection.  Some database management involved with assistance from the Manchester Heart Centre IT Team.  Attending Regional meetings in Liverpool for the North West Cardiothoracic Collaboration.  (Manchester Heart Centre)

GENERAL SURGERY

Part-time Medical Secretary to a Locum Surgeon: Typing of clinics and arranging theatre admissions and general duties.  (Salford Royal Hospital)

HISTOPATHOLOGY

Medical Secretary / PA to a team of Consultants and Junior Registrars:  Typing of biopsies and post mortem reports, printing and distribution to relevant departments.  Compiling biopsy information for weekly Breast, Lung, Histopathology, and Neurosurgical MDT Meetings, and Cytology Screening for Gynaecology.  Training two new permanent secretaries in medical terminology and the use of a pathology database.  Emphasis on a high standard of accuracy.  (Salford Royal and Trafford General Hospital)

NEUROSURGERY

Medical Secretary / PA to a team of Neurosurgeons, Registrars and SHO's:  Creation of own database to monitor movements of patients during hospital stays and discharges so as to effect a more complete follow-up service.  Database management, liaison with outreach secretaries at Oldham, North Manchester General and the former Pendlebury Children's Hospital.  Admitting patients for theatre and organising preoperative assessments.  Typing of clinics to assist other secretaries in the Neurosurgical Unit wherever necessary and covering holiday or sick leave.  Coordinating a Multi Disciplinary Team Meeting facilitating the discussion of patients with Neuro-Oncology issues and future management, which involved liaison with Christie Hospital.  (Salford Royal Hospital)

THE PAIN CENTRE

Medical Secretary / PA to a team of Consultants in Pain Management and Anaesthesia:  Administrating theatre lists and admissions for surgery.  Creation of a database for the ward round service and designing a web site for the Hospital Intranet.  Assembling data, protocols and service information for the site.  Involved in the decision process for the improvement of Dorsal Column Stimulation assessment and coordination with the Trust to obtain funds for the procedure.  (Salford Royal Hospital)

UROLOGY

Medical Secretary / PA to a team of Consultant Urologists and Clinical Director:  Typing of clinical and departmental correspondence, arranging for the admission of patients, pre-op assessments and waiting list administration and booking of theatre time and discharge follow-up appointments.  At the time, due to shortage of staff, I was handling two admissions lists, four theatre lists, 3 pre-op assessment lists, and waiting list administration for two consultants.  General office management, supported by one part-time secretary, two temporary secretaries, a clerk, and preparing work schedules for each person.  (Salford Royal Hospital)